Monday, 30 January 2017

Personal Assistant to the Director

A Personal Assistant is one who devises and maintains office systems, including data management and filing.
Do you have the ability to take notes at meetings and provide general assistance during presentations?
Can you screen phone calls, make enquiries and requests, and handle them when appropriate?
Are you organised and able to maintain diaries and making appointments?
Are you ready to organise, attend meetings and ensure the director is well prepared for meetings?
If you think you can do these, then Nicodep Computers Limited is in need of suitable candidates like you for this position.

The main duties of the Director’s Personal Assistant include the following:
  • Managing and maintaining the Director’s calendar and schedule
  • Dealing with the Director’s correspondence, including urgent and diplomatic matters
  • Making arrangements for the Director’s travel
  • Checking the MDs emails to determine any urgent and serious mails.
  • Managing and maintaining the Director’s document libraries and archives
  • Coordinating arrangements for the Director’s guests
  • Manage and maintain the MD’s diary and email account.
  • Filter emails, highlight urgent correspondence and print attachments.
  • Conduct weekly diary meetings with the MD to discuss upcoming engagements

  • Demonstrated experience in a Personal Assistant role or similar position 
  • Excellent oral and written communication skills 
  • Experience of working with senior management is essential
  • Proficient IT skills, including MS Word, MS Excel, MS PowerPoint and Outlook
  • Excellent organisational skills, ability to multi-task
  • Ability to exercise discretion in dealing with confidential or sensitive matters
  • Attention to detail and deadlines
  • Ability to work under pressure and be flexible as part of a small team
  • Previous experience of travel arrangements is an asset
  • Secretarial college diploma or a Bachelor degree in a relevant field

Job Level
Job Type
Minimum Qualification
Preferred Years of Experience
Application Deadline
2 months from now