Sunday, 19 June 2016

Personal Assistant to CEO

Specific responsibilities as the CEO’s PA will include but not be limited to:
  • Liaising with clients, suppliers, advisors, shareholders, intercompany directors and other staff;
  • Organising and maintaining the CEO’s diary and making appointments and available time for staff on a daily/weekly basis to discuss issues, problems, Business Development, operations and other matters (ensuring all internal staff provide daily feedback to the CEO);
  • Word processing, dealing with correspondence, writing emails/letters and corporate documentations/ SOP’s /policies (further information on such detailed herein), taking dictation, typing minutes and meeting reports;
  • Organising and attending meetings, and arranging business trips (including flights and accommodations), ensuring the CEO is well-prepared for meetings/business trips, preparing meeting agendas;
  • Dealing with the CEO’s incoming email and post delegating work to managers as relevant to each staff members
  • Designing and producing documents, briefing papers, reports and presentations;
  • Organisation of corporate & company entertainment, management meetings and events;
  • Overseeing office management ensuring the CEO’s high standards are maintained;
  • Dealing with CEO’s personal matters including holidays, flights, banking, family, housing and other private matters;
  • Processing CEO’s business expenses and other administrative items.
  • Carry out specific projects, research and administration as required by the CEO;
  • Management of all documentation collation for renewal, alteration to establishment, and new licences, including compiling presentation reports, company bio, Shareholding and Board of Directors information, and other strategic information dependent upon countries licensing authority requirements.
  • Do an initial review of all suggested proposals submitted by CD, ROM, PM’s to confirm if it is in the business’s interest, highlighting any items for the CEO’s immediate attention with respect to information gathering from external parties;
  • Assist the CEO in developing proposals and in reviewing, negotiating and finalizing contractual and other third/external party requirements to submit the company’s best chance of winning proposal
  • Copy Edit/Proof Read all proposals prior to submission to ensure are maintaining the company’s and CEO’s high presentation standards;
  • Collate all current marketing/past performance extracts and statements for proposals for submission to proposal master (CD/ROM/PM) upon requirement for each proposal submission;
  • Conduct research on items/companies/competitors/etc as requested by the CEO.

  • In addition to relevant experience and administrative knowledge, you will need to show evidence of the following:
  • exceptional written and oral communication skills;
  • Exceptional presentation skills;
  • excellent word processing and IT skills, including knowledge of a range of software packages;
  • ability to work under pressure and to tight deadlines;
  • good organisational and time management skills;
  • ability to research, digest, analyse and present material clearly and concisely;
  • excellent interpersonal skills;
  • ability to work on your own initiative;
  • honesty and reliability;
  • attention to detail;
  • flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;
  • An understanding of confidentiality issues and the use of discretion;
  • Strong administrative and personal assistant skills with an ability to work well in a fast paced environment, an effective planner with proven time management skills is necessary; attention to detail, personal commitment, efficiency, flexibility with great team liaison skills;

A solid knowledge of business management items from company secretarial, business registration, finance (budgets and management accounting), proposals, reports, record management and client liaison is highly desirable;

Job Level
Job Type
Minimum Qualification
Preferred Years of Experience
Application Deadline
1 month from now